2020 HR Recordkeeping Rules Compliant Best Practices for What to Keep and What to Toss

Join us for an in-depth webinar for the latest on HR recordkeeping do's and don'ts. Here you'll learn the legal and practical aspects of hard-copy and electronic records management. You'll also understand what you should and shouldn't keep, and for how long, as well as your legal obligations if federal or state agencies, come knocking.

• The employment documents and records you must keep on file and for how long
• What to do when state requirements for records retention differ from the federal rules?
• Why keeping everything is almost as dangerous as keeping nothing?
• What constitutes e-records-including examples of digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, emails, and more?
• How to determine if your existing document creation, storage, retention, and destruction policies are up-to-date and legally sound?
• When and how to shred hard copies or destroy electronic documents-such as for terminated employees?
• When your legal duty to preserve records is triggered?
• And much more!

You collect a massive amount of employee information in both paper and digital formats. But what do you need to keep, and for how long? And how can you ensure that records remain confidential, especially in this era of sharing online and via smartphones and tablets?

It's your job to know what can be shared, what must absolutely not be shared, and how all information should be properly protected. Even with old-school hard copy records, it's vital to know the rules on what must be kept and for how long and what can be shredded. Knowing what to keep in case of possible civil penalties or litigation and knowing when you must legally destroy certain records can be like walking a tightrope.

• Records management
• Human Resources
• Payroll

Deirdre Kamber Todd, Esq., is a partner with The Kamber Law Group, P.C., a next-generation law firm located in Allentown, Pennsylvania. With fifteen years of experience, Deirdre focuses her practice on labor and employment law, social media and technology law, HIPAA, and business law. Specific areas of her employment law practice include discrimination, wage and hour, restrictive covenants, business contracts, unemployment compensation, LGBT issues, labor disputes, FMLA, military leave, social media litigation, information privacy and technology, agency compliance, and medical record privacy.  

Her clients include companies, non-profits, governmental entities, and individuals. Her work includes consultative and legal services, from outsourced HR and social media services to hearings, litigation, and appellate work. She also regularly provides training and education for companies and individuals. She is licensed to practice in New York, Pennsylvania, and the U.S. Supreme Court, and she also has been admitted as an expert witness in social media and networking. 

Deirdre is the recipient of a number of awards and recognitions: she was selected as one of the “Top 20 Under 40” by the Pennsylvania Business Journal, she received the Ethics Award from the New York State Bar Association, she received a grant from the Public Justice Foundation for her pro bono work on HIV/AIDS, and she was recently nominated as one of the top twenty-five women of influence in the Lehigh Valley. 

Aside from the practice of law, she serves as the President and Diversity Chair for Society for Human Resources Management (SHRM) Lehigh Valley. She currently teaches as an adjunct professor at DeSales University in the MBA Program in both the HR and Healthcare Concentrations. She has earned her Juris Doctor from Hofstra University School of Law, a distinguished master’s degree in International Studies from the University of Limerick, in Limerick, Ireland, and a bachelor’s degree from Brandeis University.