Save It Shred It Delete It? Developing Best Practices for Record Retention and Destruction
Learn which records the law requires you to keep, for how long, how to organize paper and electronic files, and how to destroy old records safely and defensibly.
Speaker
Candace Curry Leuck
Finance educator and consultant · Athena Finance Group, Inc. · Owner, Athena Finance Group
Overview
Federal and state laws and regulations require organizations to keep specific paper and electronic records for set periods, but the rules overlap and conflict. This 90-minute record retention and destruction training sets out best practices for staying compliant.
You'll learn which records must be kept and for how long, requirements by department, and the rules of the IRS, Department of Labor and other agencies. The session covers how to judge record importance and sensitivity, map the lifecycle of records, and why keeping too much can be as harmful as keeping too little.
You'll also see best practices for imaging paper records, organizing files, safe destruction under the DIN 32757-1 standard, defensible schedules and common agency penalties.
Why attend: Consistent records management reduces litigation exposure and regulatory criticism. Anyone who has been through a wage and hour audit, unemployment claim, workers' compensation hearing or lawsuit knows the value of good records. This session suits department managers, accounting, HR and benefits staff, business owners and anyone who builds or maintains a records retention program.
What’s covered
- What the law requires for record retention
- Which records must be kept and for how long
- Requirements by department and from the IRS, Department of Labor and other agencies
- Best practices for retention and destruction
- Identifying and safely destroying old records: do's and don'ts
- Best practices for imaging paper records
- Organizing electronic and paper files for faster access
- Judging record importance and sensitivity
- When keeping too much is as harmful as keeping too little
- Determining the lifecycle of records
- Differences between paper and electronic procedures
- DIN security levels and the DIN 32757-1 standard
- Record schedule defensibility and improvements
- Common agency penalties and fines
- Electronic tools for managing retention
Who should attend
What you get
About the speaker
Candace Curry Leuck is owner of Athena Finance Group, Inc. specializing in strategic planning, distressed entity recovery, valuations, and educational programs. Athena's mission is to pursue and communicate the information clients need. This is accomplished through a cooperative working relationship. Based on solid strategy, the outcome is an expansion of the opportunities of those served. Candace was associated with Ernst & Young in the tax and then auditing area, serving small, midsized and SEC clients during her tenure. She gained significant experience with various industries including manufacturers, automobile dealerships and securities brokers. Upon leaving Ernst & Young, Candace pursued and obtained her Masters of Professional Accountancy from Clemson University and proceeded to her career in the educational arena, teaching at Clemson University, Furman University, and the University of North Carolina at Greensboro. She returned to Clemson in the Fall of 2006 and remained through Spring of 2012. In addition to undergraduate and graduate education, Candace has developed and taught various continuing education courses in both live format and through webcast technology.
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